IT Property
What is Property?
Anything purchased on Berkeley Lab funding is owned by Berkeley Lab on behalf of the Department of Energy. It is the responsibility of the custodian for LBNL property to ensure it is accounted for and maintained. Berkeley Lab applies unique barcode tags to Equipment items costing $10K or more (Controlled) and items that are Attractive by definition, highly portable, easily converted to personal use and more susceptible to theft than other property regardless of cost, i.e, computers. Property costing less than $10K and not sensitive by definition is tagged, when appropriate, with an orange tag identifying it as “LBNL/DOE U.S. Government Property”. Such property is called Administratively Controlled Property.
The IT Property Management team ensures effective and efficient management of government assets within the division. By working directly with Berkeley Lab Property Management and our division staff, we support the needs of Berkeley Lab and the DOE by overseeing end to end management of assets.
Asset Custodian
The property’s custodian is the person responsible for maintaining accurate records of all DOE tagged equipment including locations, service records, users, items on loan or out for service repairs.
Need assistance with your Asset?
Assistance with Property or Assets, fill out the IT Property Assistance Form.
FAQs
Lost or Stolen IT Assets
It is the custodian’s responsibility to report lost, stolen or damaged property in a timely manner. Fill out the IT Property Assistance Form to report all losses (including thefts), damage or destruction of personal property immediately.
Lost DOE Tag
It is the custodian's responsibility to make sure that all of their assets remain tagged. If you lose your DOE tag, it falls off or is no longer legible, you must request a new DOE tag by completing the IT Property Assistance Form.
Turn-in Excess Property
When government property is deemed “excess” to the needs of the property custodian and the division, the property is sent to Excess & Salvage. Upon receipt, the property is made available for reutilization to Department of Energy agencies and other Federal government contractors, educational institutions, and nonprofit organizations.
To turn-in assets for excess and salvage, contact Tonisha Garza to start the process.
Asset Retirement
All personal property that is identified by a barcode tag and recorded into the Berkeley Lab Asset Management System (Sunflower) is subject to inventory control and several other DOE regulatory requirements. When such property is worn out, lost, stolen, damaged beyond repair, destroyed, declared excess and disposed of or subjected to a transaction that legally removes the property from Berkeley Lab inventory control the property must be retired from Sunflower.
The process is initiated by the requester completing a Request to Retire Personal Property form and submitting it to Property Management.
For more information, please review Property Management Procedure for Retirement of Personal Property
Please contact Tonisha Garza for assistance.
Departing employees must return any LBNL property used during telework to LBNL
For further instructions, please see Telework Equipment & Supplies – Responsible Use, Tracking and Return
Contact help@lbl.gov for IT & office equipment, phones, and any computer peripherals.
Contact spaceplanning@lbl.gov for furniture returns.
BigFix
All DOE-tagged systems running BigFix are automatically counted for inventory.
Contact:
Tonisha Garza, Property Coordinator
Additional Resources:
Look up property by Custodian Employee ID, DOE Property # or Location: Property Reporting