IT Travel & Conference Approval

Each type of travel (Domestic, Foreign, Conference or Non-Conference) has its own requirements. 

It is the responsibility of each individual traveler to be familiar with and understand the IT travel process and IT, DOE, and Berkeley Lab policies.

IT Conference & Training Approval

All DOE-funded travel to conferences require additional DOE approval.  All conference attendance (virtual or in-person) must be requested with the Conference and Training Approval form 

Some conference attendance requires further authorization from the LBNL Conference Services division and the office of the IT Division Director. This includes participation in conferences that have registration fees, regardless of whether they are in-person or virtual. This also applies to meetings (in-person or virtual) hosted by a non-US entity, with or without associated costs. 


View details of DOE conference attendance requirements.  

IMPORTANT: Do not expend money or start the TREX authorization until the request is approved.

Domestic & Local Travel

All travel must have pre-approval in TREX.  Request domestic or local travel authorization, expense reports, and assistance with TREX or making travel arrangements with the IT Travel Assistance Form 


See Domestic & Local Travel for more information.

Only the CWT agency may be used to book flights. Avoid making your own flight reservations on other travel websites.

Foreign travel authorizations should be submitted 1–3 months in advance, depending on the country. Do not embark on foreign travel without DOE approval. Doing so will result in non-reimbursement of travel expenses and salary. 

Request foreign travel authorization and support with the IT Foreign Travel Assistance Form 

See Foreign Travel for more information.

IT Conference Approval & Domestic / Local Travel Quick Reference Guide

This quick reference guide was designed to help you navigate the IT Conference Approval and Domestic / Local Travel processes.

There are two ways to view the quick reference

COVID-19 Travel Updates

Contact:

Tonisha Garza, IT Travel Coordinator

Additional Resources