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Each type of travel (Domestic, Foreign, Conference or Non-Conference) has its own requirements.
Each type of travel (Domestic, Foreign, Conference or Non-Conference) has its own requirements.
It is the responsibility of each individual traveler to be familiar with and understand the IT travel process and IT, DOE, and Berkeley Lab policies.
It is the responsibility of each individual traveler to be familiar with and understand the IT travel process and IT, DOE, and Berkeley Lab policies.
IT Conference & Training Approval
IT Conference & Training Approval
All DOE-funded travel to conferences require additional DOE approval. All conference attendance (virtual or in-person) must be requested with the Conference and Training Approval form
All DOE-funded travel to conferences require additional DOE approval. All conference attendance (virtual or in-person) must be requested with the Conference and Training Approval form
Some conference attendance requires further authorization from the LBNL Conference Services division and the office of the IT Division Director. This includes participation in conferences that have registration fees, regardless of whether they are in-person or virtual. This also applies to meetings (in-person or virtual) hosted by a non-US entity, with or without associated costs.
IMPORTANT: Do not expend money or start the TREX authorization until the request is approved.
Domestic & Local Travel
Domestic & Local Travel
All travel must have pre-approval in TREX. Request domestic or local travel authorization, expense reports, and assistance with TREX or making travel arrangements with the IT Travel Assistance Form
See Domestic & Local Travel for more information.
Only the CWT agency may be used to book flights. Avoid making your own flight reservations on other travel websites.
Foreign travel authorizations should be submitted 1–3 months in advance, depending on the country. Do not embark on foreign travel without DOE approval. Doing so will result in non-reimbursement of travel expenses and salary.
Request foreign travel authorization and support with the IT Foreign Travel Assistance Form
See Foreign Travel for more information.
COVID-19 Travel Updates
COVID-19 Travel Updates
View more information about the COVID Travel Approval process
Up-to-date LBNL policy relating to travel during the COVID-19 period is located in the ES&H Manual, Chapter 46
For assistance with travel-related WPCs, contact Sarah McGinn, IT Safety Coordinator, 510-384-7247.
Contact:
Tonisha Garza, IT Travel Coordinator
Additional Resources
Berkeley Lab Travel Services, TravelHelp@lbl.gov, 510-486-4500
Berkeley Lab Travel Agency: ADTRAV, 833-865-7794
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